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Educational supervisor approval process

Dentist with a patient

The role of the Dental Educational Supervisor is to supervise and support a Foundation Dentist (FD) in primary dental care, so that the Foundation Dentist is able to work unsupervised in the general, personal and salaried dental services at the end of Dental Foundation Training (DFT).

Dental practitioners working in NHS dental practices within Wales, with at least 4 years GDS/CDS experience in the UK, can apply to become a Dental Educational Supervisor in January for schemes normally commencing the following September. Please see the job description, person and host practice specification for further information on the role of a Educational Supervisor in general dental practice.

If you would like to discuss the Educational Supervisor role, please contact Gabrielle Lloyd, Dental Foundation Training Manager. You may also find the Education Supervisor Handbook, 2021 helpful in answering some of your queries. See the Dental Educational Supervisor Approval Process.

Approval Process

HEIW Dental Foundation Training Educational Supervisor Approval Process (DESAP) for 2021/2022.

Please look out for the link to apply here from the 10th January 2022.

Key Dates


Developing Dental Educators Course (Essential for all new applicants prior to applying)                          

26th & 27th January 2022 and 16th & 17th February 2022

Developing Dental Educators Refresher Course

(Applicable for all re-approving applicants every 3 years.  Please note this is not mandatory for 2022 but will be from 2023)

4th February 2022 – Ty Dysgu (12-15 delegates)

17th March 2022 – Morriston Education Centre (12-15 delegates)


Equality & Diversity Online Module

Available from November 2021 to be completed by February 2022


Dental Educational Supervisor Approval process (DESAP) application & ES Commitment round opens

10th January 2022 – 11th February 2022                                                              

Annual QA Practice visits timeframe

10th January 2022 – 25th February 2022


(New applicants, and any ESs who have scored in the lowest 10% of total ESs at QA practice visit.)                      

If you require an interview you will be informed of which day you are required to attend.                                                

Please keep these dates free until you are notified.

19th April 2022,

20th April 2022 and

21st April 2022

(Via Microsoft Teams)

Interview outcomes communicated

6th May 2022

New Practice Visits timeframe                  

09th May 2022 – 24th June 2022

ES induction course for new ESs new practice staff                                                                                         

22nd June 2022

Provisional Meet the Educational Supervisor &  

FD Allocation Dates                       

(A mandatory event for all appointed Educational Supervisors)

North Wales –8th July 2022

Swansea Vale – 11th July 2022

Swansea & West Wales – 12th July 2022

Cardiff & Barry - Wales –13th July 2022

Newport & South East Wales – 14th July 2022

Glamorgan Vale & Beacons –   15th July 2022

(These events maybe subject to change due to COVID-19)

Commencement of Dental Foundation Training

1st September 2022


Approval Process

As well as the Dental Educational Supervisor Approval Application, the approval process will also involve:

  • Developing Dental Educators course – is mandatory for all new Educational Supervisor applicants. Attendance on one of the HEIW 4-day courses is an essential requirement for all new ESs who do not hold an alternative Post Graduate qualification in Medical or Dental Education acceptable to HEIW. The next course will be held on the 26 and 27 January and 16 and 17 February 2022. Please contact Kate Fry to register your interest.
  • Developing Dental Educators (DDE) Refresher course – This year HEIW are introducing a one day DDE refresher course run by our QI colleagues which is aimed at existing Educational Supervisors.  There are only two dates available to attend this year 4th February 2022 and 17th March 2022.  If you are interested in attending please contact Gabrielle Lloyd (HEIW) It is HEIWs intention to release further dates over the next year as this will be a mandatory requirement for all existing Educational Supervisors applying for reapproval in 2023.
  • A new practice visits for all new applicants – scheduled to take place in May/June 2022.
  • QA annual practice visit and performance review for all existing applicants who are re-applying – scheduled to take place in January to February 2022

The visits are designed to assess the educational opportunities that exist within the practice. Educational Supervisors will be annually appraised by their scheme TPD. The scheme TPD will observe a virtual Mircrosoft Team’s tutorial and have a virtual tour of the practice. The TPD will then complete the annual QA visit documentation and provide feedback on in year performance to the ES.

  • Educational Supervisor sessions document – this is required for existing Educational Supervisors. HEIW monitor engagement and commitment of all Educational Supervisors to Dental Foundation Training. You are reminded that you are expected to undertake a minimum of 14 sessions within the Dental Foundation Training year (September – August) and attendance at sessions will be reviewed and included as part of the decision making process for reappointment of Educational Supervisors. The ES seasonal commitment form (Word, 76Kb) is available for information below but this will now be completed via DESAP during January – February 2022.
  • HIW & LHB reports – HEIW will also collect reports from HIW and LHBs on each applicant. All the documentation and assessment criteria to be used in this process is available below for information.
  • Equality & Diversity (E&D Training) – You are reminded that E&D training (required every 3 years) will be compulsory during this selection process. To access the Equality and Diversity training via NHS E-learning, (Learning@Walesyou will need to follow the instructions within the Dental Primary Care User guide with enrolment keys document. If you have any queries in relation to this please contact Rachel Morgan.