Travel and Subsistence Allowances for Approved Study Courses for Dental Trainees
Night Subsistence Allowances from 1st April 2024
Accommodation claims are at the discretion of HEIW and must be agreed with DFT / DCT / DST Associate Dean in advance and are travel distance dependent.
| Category of Accommodation |
Rate Payable |
| Night Allowances: first 30 nights |
Actual receipted cost of bed and breakfast up to a maximum of £75 outside London/Cardiff and £100 within London /Cardiff |
| Meals Allowance |
Per 24-hour period: actual receipt cost up to the maximum amount of £25. Receipts are required to support the actual expenditure claimed. |
| Night allowances in non-commercial accommodation |
Per 24-hour period: £25.00 No receipt is required. |
| Night Allowances: after first 30 nights |
Employees who have certain responsibilities e.g. are married/in a civil partnership/living with a partner and/or have dependents residing with them Maximum amount payable: £35.00 Employees without responsibilities and those staying in non-commercial accommodation Maximum amount payable: £25.00 |
If a dentist is claiming for an overnight stay, they must attach a receipt or statement to indicate that the expenses were actual and necessarily incurred.
Day Subsistence Allowances from 1st April 2024
| Period |
Rate Payable |
| Day Meals Subsistence Allowances |
Lunch Allowance (more than five hours away from base, including the lunchtime period between 12:00 pm to 2:00 pm) up to a maximum of £5.00. A receipt is required for the actual expenditure claimed, before claims are processed and reimbursement is made.
Evening Meal Allowance (more than ten hours away from base and return after 7:00 pm) up to a maximum of £10.00. A receipt is required for the actual expenditure.
|
| Incidental Expenses Allowance (this allowance is subject to a tax liability) |
Per 24-hour period: £4.20 |
| Late Night Duties Allowance (this allowance is subject to a tax liability) |
Per 24-hour period: £3.25 |
Mileage Allowances
For travelling to study day venue
(Please note to be reimbursed for your mileage you will need to upload a copy of your car insurance document to evidence that using your vehicle for business use is permitted.)
| Subsistence |
Rate payable |
| Mileage rate for study |
Per mile: 0.24 |
In cases where long distances or difficult travel routes are encountered, please discuss with your TPD to refer for consideration by The Associate Dean.